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Your first month as an administrator
at a new community can be full of
activity, from getting to know the
personalities and preferences of
residents to learning the names of
staff members and the community
culture. On top of all this, one
of the essential duties of a new
administrator is to communicate
with and complete paperwork for the
Department of Social Services (DSS).
Title 22 regulations, 87211 Reporting Requirements, address
the information that must be sent to DSS whenever there
is a change of administrator. Within 30 days of a new
administrator starting, DSS must be notified, in writing, of
the following:
●
●
Administrator’s name, residence, and mailing
addresses
●
●
Date assumed position
●
●
Description of background and qualifications,
including documentation of required education
and administrator certification (photocopies are
acceptable)
The administrator qualifications to be described and
documented are laid out in 87405 Administrator –
Qualifications and Duties. They include:
●
●
Knowledge of the requirements for providing care
for residents and of the laws and regulations and to
follow them
●
●
Ability to maintain financial and other records or
supervise someone else in that work and in other
areas as necessary
●
●
Good character and integrity
●
●
High school diploma or equivalent and be at least 21
years old
●
●
Educational requirements OR equivalent education
and experience approved by DSS:
9
9
Administrators for facilities licensed for 16 to 49
residents must have completed with a passing
grade, 15 college or continuing education
semester or equivalent quarter units and one
years’ experience providing “residential care to the
elderly”
9
9
Administrators for facilities licensed for 50 or more
must have two years of college and a minimum of
three years’ experience providing “residential care to
the elderly”
Other required documentation as a new staff member or
administrator is addressed in 87412 Personnel Records. That
list includes, but is not limited to: a criminal record clearance,
or exemption, associated to the new facility prior to the
administrator’s presence in the community; a health screening
that includes a chest x-ray or an intradermal test, not more
than six months prior to or seven days after employment;
designation of facility responsibility (LIC 308); administrator’s
work hours (LIC 500: Personnel Report); and an updated
emergency disaster plan (LIC 610E).
There may be unique circumstances that would require the
department to ask for additional documentation outside of
what the regulations require under 87211. If your LPA asks you
to provide something outside of what the regulations require,
s
to make their training more effective and we can provide them
with specific examples.
As an administrator in a new community, make sure to
review the regulations and have all necessary forms and
documentation required by the DSS. If you have any questions,
CALA is here to help.
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